Sec. Ed.

MoES Staff Mail

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Contacts:

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pro@education.go.ug

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Postal Address:

P O Box 7063

Kampala

Uganda.

Tel: 256-41-234451/4

Fax: 256-41-234920

Department of Secondary Education

SCHEDULE OF DUTIES AND RESPONSIBILITIES FOR THE DIFFERENT OFFICERS IN THE SECONDARY DEPARTMENT

The Department is headed by Commissioner Mr. Y.K Nsubuga who is the overall supervisor of all activities in the department.

There are two divisions namely the Government and Private which are headed by Assistant Commissioners Mr. John M Agaba and Mr. Robinson Nsumba Lyazi respectively.

Below are the respective schedules of duties for the different officers in the department.

GOVERNMENT DIVISION

1. AC/GSE (John M. Agaba)

Duties

Responsibilities

Head of Government Secondary Division

	Handle all administrative issues in GSE
	Welfare of GSE HQ Staff
	Assign duties to GSE staff.

Provide Management Support to CSE

	Support and advise CSE
	Coordinate CSE to Govt schools

Assessment and control of school facilities

	Carryout regular assessment of school facilities
	Reallocation of underutilized facilities
	Identification of school facility needs

Planning and ensuring equitable access to Secondary Education

	Confirm sub-counties without government aided secondary schools
	Identify challenges faced in providing equitable access to SE
	Coordinate with AC/PSS
	To identify private schools to partners with government in the implementation of UPPET.

Staffing of Government Schools

	Recruitment and deployment of staff HT, DHTs, Teachers and Support Staff in GSE
	Appointment of staff in GSE
	Staff appraisal of HTs in GSE
	Promotion and disciplining of staff in GSE

Coordinate all curriculum issues in GSE

	Coordinate all activities of NCC
	Coordinate all UNEB issues
	Coordinate SESEMAT issues
	Coordinate all co-curriculum issues
	Provide guide to curriculum reforms.

Support/guide on policy reforms

	Identification of gaps in policy
	Revision of 1970 Education Act
	Review of USE, Science and ICT policies

Responsible to CSE

	Production of quarterly sub-sector report
	Performing any other duty as may be assigned
	Representing CSE in all external and internal issues related to GSE
	Performing any other duty as may be assigned.

2. Principal Education Officer (1) Francis Uma Agula

Duties

Responsibilities

Formation/Establishment of school BOG

	Provide guidance and recommendations to AC/GSE on BoG formation/establishment.
	Policy guide on BoG
	Forwarding BoG nominations to CSE for onward forwarding to DE and MoES respectively.
	Receive BoG nominations from HTs

Monitoring and control of school property

	Monitoring school equipment-vehicles and other equipment
	Advise on procurement and disposal of schools/public assets
	Procurement and supply of all instructional materials
	Vetting textbooks and other instructional materials for Secondary Schools.

Development and implementation of school budgets ad work plans

	Recommend for approval by DE schools budgets
	Guide school governors on the development and implementation of school budgets
	Forward to AC/GSE, CSE and DE school audited books
	Recommend development plans and loans

Staff deployment and utilization in USE schools.

	Advise CSE on deployment of Headteachers and Deputy Headteachers.
	Provide posting, transfer/redeployment of schedule for staff in districts of operation.
	A member of SED disciplining committee
	Staff appraisal for SEOs, Eos, DHTs, and Teachers in districts of operation
	Recommending teachers for appointment, transfer or disciplinary action.

S.1 and S.5 placement

	Represent SED in the S.1 and S.5 placement committee.
	Guide chairperson selection committee on appropriate placement of P.7 and S.4 leavers to S.1 and S.5 respectively
	In collaboration with chairperson placement committee monitor school intakes and advise accordingly

Disaster management and special needs coordination.

	In charge of IDPC related programmes
	Coordinate disaster management issues
	Monitor bursary and other needy schemes

Co-ordinate, development and advise on departmental budget

	Assist CSE in departmental vote control and drawing departmental annual budget.
	Development of annual quarterly work plan and expenditures.
	Assistant coordinator of DSE project
	Co-ordinator of Irish Aid Programme

Performing any other duty

Performing any other duty as may be assigned by PS/ES, CSE or AC/GSE.

3. Principal Education Officer (II) Edward Ssebukyu

Duties

Responsibilities

Secondary Education ESIP work plan

	To incorporate stakeholders opinion in the ESIP secondary work plan
	Update the sub-sector on ESIP undertakings
	Attend all ESIP meetings/workshops

Organize workshop and seminars

	Organising workshops and seminars for HTs and DHTs in Government Schools
	Work/liase with chairperson of National Headteachers association to coordinate regional HTs workshops.
	Provide annual report on National and regional HTs workshops

Co-ordinate SESEMAT and ICT activities

	Organizing in service courses for teachers
	Coordinate ICT activities with schools NGOs and community based organization.
	Assistant coordinator SESEMAT

Monitoring and coordination of student council activities

	Monitor UNSA activities in all schools.
	Organize sensitization workshops for student council
	Draw work plan for student council activities and provide quarterly reports.

Coordinate/monitor/evaluate co-curriculum activities

	Coordinate and organize MDD sports at National level
	Monitor scouting, Girl guide and other clubs activities

Review of Secondary Curriculum

	Participate in the reviews of secondary curriculum
	Monitor the implementation of secondary curriculum
	Coordinate with UNEB, ESA ad NCDC on issues on curriculum.

Governance and Management of Schools

	Advise on the governance of none USE schools.
	Identify needs of schools not implementing USE
	Make quarterly report on the governance of none USE schools.
	Develop criteria for grant aiding community/private schools

Issuing guidelines and circulars

	Drafting guidelines on resent policies for PS/ES signature
	Drafting circulars to schools

Reports to AC/GSE

	Write quarterly report.
	Perform any other duty as may be assigned

4. Senior Education Officer (I) Mr. Alfred Kyaka

Duties

Responsibilities

In charge of school statistics

	Collection and analysis of USE enrolment
	Compile staff list of all government aided schools
	Participate in quarterly/annual headcounts.
	Work with EPD on EMIS and any other data analysis

Provide support in department budgeting

	Work hand in hand with PEO(1) in the development of departmental budget
	Provide budget/estimate for USE in both private and government schools
	Assist PEO(1) in vote control

In charge of staffing

	Provide update on staff establishment in districts of operation
	Identify staffing needs in the districts
	Deployment and transfer of teachers
	Recommending to DDC staff for appropriate disciplinary action.
	Advise CSE on deployment and transfers o HTs and DHTs

Coordinate HIV/AIDS issues

	Coordinate with NGOs, CBOs and other agencies on HIV/AIDS issues.
	Monitor HIV/AIDS related clubs in schools
	Organize HIV/AIDS sensitization on workshops for the sub-sector, HTs and teachers.
	Coordinate PIASCY.

Drawing up calendar

	Drawing up institutional calendar
	Dissemination of school calendar to all secondary schools – private and government.
	Work hand in hand with other concern stakeholders/churches an other organizations in drawing up Institutional calendar.

Desk officer for USE

	Providing regular update on USE enrolment
	Provide quarterly and annual reports on USE performance
	Monitoring and evaluation of double shift
	Identify and advise on staff requirements of schools implementing double shift and USE
	Identify needs of all USE schools

Coordinate ADB project

	Identify institutions to benefit from the project
	Monitoring and evaluation of ADB Project
	Provide quarterly/annual reports on ADB project.

5. Senior Education Officer (II)

Duties

Responsibilities

Secretary to the division

	Minute Secretary to all division meetings
	Production and distribution of staff minutes
	Drawing up schedules for department meetings

Responsible for discipline in schools

	Provide guidelines to all HTS on school disciplinary procedures
	Respond to all IGG Communications.
	Monitor and provide appropriate response to school strikes

Assist in coordination of all co-curriculum activities

	Assist in coordination of MDD, games and sports
	Assist in coordination of science and agriculture fare
	Provide quarterly and annual reports on co-curricular activities

Preparing and writing speeches

	When required prepares speeches for MoES, PS/ES, CSE or AC/GSE.
	Keeping records of various functions and speeches
	Coordinate with all mass media issues on publicity.

Governance of schools

	Ensure that all schools in districts of operation have functional BoG.
	Receive and compile quarterly/termly BoG minutes.

Deployment and staff utilization

	Appropriate deployment of teaching and non teaching staff in all schools.
	Signing all posting and transfer letters.
	Complete staff appraisal forms
	Develop staff requirements for submissions to PS/ES, ESC on MoPS.

Reports to PEO(GSE)

	Advise PEO/GSE on all administrative issues.
	Provide quarterly and annual report to PEO (GSE)
	Performa any other duty as may be assigned.

Reports to PEO (GSE)

	Advise PEO/GSE on all administrative issues
	Provide quarterly annual report to PEO/GSE.
	Perform any other duty as may be assigned.

6. Education Officer (I) Moses Mugisha

Duties

Responsibilities

Initiate and advise on HIV/AIDS

	Monitor HIV/AIDS related clubs in schools
	Assist in the coordinator of HIV/AIDS activities/project.
	Organise, facilitate HIV/AIDS sensitization workshops

Staffing, deployment and utilization

	Establish/compile staffing position of government schools
	Provide transfer/deployment schedules for teachers and DHTs in districts of operation.
	Recommend to DDC staff for appropriate disciplinary action

Coordinate student council activities

	Organize workshops and seminars to sensitize al student councils and UNSA.
	Assist in organizing at District and national level MDD, sports etc.
	Assist in the coordination of EAC activities – essay writing

Administration/overseeing foreign students

	Development of policies and guidelines on foreign students
	Keep update record of all foreign students in government schools.
	Provide annual report on foreign students – enrolment by country.

Bursary and other scholarship

	Assist in the coordination and administration of the sub-county bursary scheme.
	Coordinate NGO, CBOS and governments offering bursaries or scholarships
	Compile an annual update on bursaries/scholarships offered by district and organization

Writing speeches

	Assist in writing speeches for AC/GSE, CSE, PS/ES, or MoES as the need arises.
	Keep stock and update all speeches prepared in the department

Secretarial Services